West Marches.games

Privacy Policy

Last updated: September 22, 2025

1. Introduction

This Privacy Policy explains how WestMarches.games ("we," "our," or "us") collects, uses, and protects your information when you use our platform and services. We are committed to protecting your privacy and ensuring transparency about our data practices, including our email consent system for targeted advertising.

2. Information We Collect

We collect the following types of information to provide our services:

2.1 Account Information

  • Discord username, email address, and profile image
  • Discord user ID for authentication
  • Server memberships and roles (with your permission)
  • Email consent preferences for targeted advertising

2.2 Game Content

  • Character information and adventure data
  • Community content and world-building materials
  • Messages, posts, and user-generated content
  • Community settings and preferences

2.3 Usage Information

  • Log data including IP addresses and browser information
  • Usage patterns and feature interactions
  • Performance and error data

3. Email Consent for Targeted Advertising

With your explicit consent, we may use your email address to build secure advertising audiences on external platforms. This section explains our practices in detail.

3.1 Platforms We Use

We currently use the following platforms for targeted advertising:

  • Meta: Facebook and Instagram advertising platforms
  • Reddit: Reddit advertising platform

3.2 How We Protect Your Email

Your email address is never shared directly with advertising platforms. We implement the following protections:

  • SHA-256 Hashing: Your email is encrypted using SHA-256 before upload
  • No Direct Sharing: Platforms receive only encrypted hashes, not raw emails
  • Irreversible Encryption: Your email cannot be reverse-engineered from the hash
  • Consent Required: Only emails from users who explicitly consent are included

3.3 Managing Your Consent

You have full control over your email consent preferences:

  • Opt-in/Opt-out: Change your preference anytime in your profile settings
  • Immediate Effect: Changes apply to future uploads immediately
  • No Service Impact: Your choice doesn't affect platform functionality
  • Retroactive Limitation: Previous uploads cannot be removed from platforms

4. How We Use Your Information

We use the collected information for the following purposes:

  • Service Provision: To provide campaign management and community features
  • Authentication: To manage user accounts and access controls
  • Content Management: To store and display your game content
  • Communication: To send important service updates and notifications
  • Marketing (with consent): To build advertising audiences on external platforms
  • Service Improvement: To analyze usage and improve our platform
  • Support: To provide customer support and troubleshoot issues

5. Data Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties, except in the following circumstances:

  • Discord Integration: We share necessary data with Discord for authentication and bot functionality
  • Advertising Platforms (with consent): Hashed emails for users who have consented to targeted advertising
  • Legal Requirements: When required by law or to protect our rights and safety
  • Service Providers: With trusted third-party service providers (hosting, analytics, etc.)
  • Explicit Consent: With your explicit consent for specific purposes

6. Data Security

We implement comprehensive security measures to protect your information:

  • Encryption: Data encrypted in transit and at rest
  • Access Controls: Strict authentication and authorization requirements
  • Email Hashing: SHA-256 encryption for advertising platform uploads
  • Regular Audits: Security audits and updates
  • Monitoring: Continuous monitoring for suspicious activity

7. Data Retention

We retain your information for as long as necessary to provide our services:

  • Active Use: Data retained while you actively use our services
  • Account Deletion: Personal data deleted within 30 days of account deletion
  • Content Preservation: Community content may be preserved for other users
  • Legal Requirements: Some data retained longer if required by law
  • Backup Systems: Backup copies retained for disaster recovery

8. Your Rights and Choices

You have the following rights regarding your personal information:

  • Access: Request access to the personal information we hold about you
  • Correction: Request correction of inaccurate or incomplete information
  • Deletion: Request deletion of your personal information
  • Portability: Request a copy of your data in a portable format
  • Email Consent: Withdraw consent for targeted advertising at any time
  • Objection: Object to certain processing of your information

9. Discord Integration

Our platform integrates with Discord for authentication and enhanced features. When you use our service:

  • Discord may collect additional information about your platform usage
  • Discord's privacy policy applies to your use of Discord
  • We cannot control Discord's data practices or policies
  • You should review Discord's privacy policy for complete information

10. Children's Privacy

Our services are not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.

11. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure that such transfers comply with applicable data protection laws and implement appropriate safeguards to protect your information.

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on our website and updating the "Last updated" date. Your continued use of our services after such changes constitutes acceptance of the updated policy.

13. Data Deletion

You have the right to request deletion of your personal data from our platform. You can do this by:

When you delete your account data, we will remove your personal information (email, username, avatar, nicknames) while preserving your communities, characters, and other content you have created. This includes removing your email from future targeted advertising uploads.

14. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

We will respond to your inquiry within a reasonable timeframe and work to address any concerns you may have about our privacy practices.